Handling of personal information

IP Partners, Inc. (hereinafter referred to as “the Company”) recognizes the importance of protecting the personal information of our customers. Details of the Company’s handling of personal information are as follows.

1. Our Approach

In accordance with JISQ15001:2017 (Personal Information Protection Management System Requirements), and under thorough information management training, we will protect personal information by implementing appropriate security measures to prevent leakage, loss, or destruction of personal information held and used. We will acquire personal information by appropriate means within the scope necessary for the performance of our business in accordance with laws and regulations.

In addition, we will comply with laws and ordinances, national guidelines, and other standards regarding the protection of personal information, and will make every effort to protect personal information.
Please also refer to our “Personal Information Protection Policy”.

2. purpose of use of personal information

When acquiring your personal information, we will clarify the purpose for which the information will be used. Personal information shall be used within the scope of the purpose of acquisition and only by authorized persons in accordance with their specific duties, and only to the extent necessary for the performance of their duties. The personal information handled by the Company and the purposes of use are as follows

Personal Information

Purpose of use
Information on our service contracts

Telework.com / Fukugyouworks.com

Deliverables creation services

Yakulabo

Translation service

Renkon / ITConsulting services

Consulting services

Fuji Gallery Shinjuku

Provide art proposals and sales services

Dekisugisan

Virtual assistant services

Annolabo

Annotation services
Information on users of our services

Provision of our services for which you have applied
Campaign and event information and questionnaire surveys
To communicate and report on our business
Sending of newsletters, etc.
Purchase of products
Client information

Contacting and reporting on our business
Preparation and submission of various sales documents such as quotations
Recruitment applicants

To contact regarding employment selection and interviews
Employees

To process payroll, labor management, benefits, and various notifications to public agencies
Employees of subcontractors

For communication related to recruitment selection and interviews
To execute contracts with partner companies
To communicate and report on our business
Sole proprietors

For communication related to recruitment selection and interviews
To execute contracts
To communicate and report on our business
Inquiry information

To reply to and contact you regarding your inquiry

With regard to the handling of personal information held by the client that is viewed and used in connection with the work we have accepted, we will use and appropriately handle such personal information within the scope necessary to achieve the purpose, in accordance with the rules of the client.

3. Provision of Personal Information to Third Parties

We will not provide personal information to third parties without the consent of the person concerned. When providing personal information to a third party, we will always obtain the prior consent of the customer, except in cases where we are ordered to do so by law.

4. outsourcing of personal information

In order to carry out the purposes of use described above, we may entrust personal information to a third party. In the event that personal information is entrusted to a third party, we will select a party that meets sufficient standards for the protection of personal information, implement guidance and management, and handle the information in an appropriate manner.

5. Disclosure and Correction of Personal Information

Requests for disclosure, etc. (notification of purpose of use, inquiry of contents, correction, addition, deletion, or refusal of use or provision) of personal information provided to us will be handled appropriately to a reasonable extent by a contact designated by us. In such cases, we will confirm the identity of the individual and the details of the request with the necessary documents designated by us.

(a) Name of business

IP partners Co., Ltd.
(b) Personal Information Protection Manager

General Manager of Business Management Department
(c) Purpose of use of personal information subject to disclosure
- Information on users of our services
  Provision of our services for which an application has been made
  Communication and reporting related to our business
- Client information
  Contact and reporting on business transactions
  Communication and reporting related to our business
- Recruitment applicant information
  Contacting and reporting on recruitment
  As a criterion for employment decisions
- Employee information
  Operation of general affairs, accounting, and personnel affairs in our company
- Private Employer Information
  To make hiring decisions and to communicate, report, and execute contracts related to the Company’s business operations
(d) Contact for inquiries regarding the handling of personal information

【Personal Information Consultation Desk】
Tel: 03-6383-3454 Fax: 03-3375-1744
E-mail：pmark@ip-partners.jp
Personal Information Protection Manager General Manager of Business Administration Dept.
(e) Authorized personal information protection organization to which the Company belongs
【Name of authorized personal information protection organization】
- Name of authorized personal information protection organization
  Japan Institute for Promotion of Digital Economy and Community
- Name of the authorized personal information protection organization and contact forresolution of complaints
  Personal Information Protection Complaint Consultation Office
- Address
  Roppongi First Building, 1-9-9 Roppongi, Minato-ku, Tokyo 106-0032, Japan
- Telephone numberbr>Phone number: 03-5860-7565
  【Please note that the above contact information is not for inquiries regarding our products or services.】
(f) Procedures for requesting disclosure, etc.
- Receipt and method of acceptance
  Requests for disclosure, etc., from the person in question or his/her representative shall be accepted by submitting the “Request Form for Disclosure, etc. of Personal Information” to the contact point by fax or online via e-mail or other means.
  We send the “Personal Information Disclosure Request Form” by e-mail if you contact pmark@ip-partners.jp.
- Identification
  As a general rule, we will confirm your identity by receiving a copy of the following documents by fax.
  Your driver’s license or passport
  Basic resident registration card with photograph
  Health insurance card
  Original Alien Registration Card (or a photocopy in some unavoidable cases)
- If you wish to make a request by proxy
  If you wish to make a request by a representative, please contact the office separately.
- Fee for disclosure, etc.
  A fee (1,000 yen) will be charged for “notification of purpose of use” and “inquiry of contents” in regard to requests for disclosure. For payment methods, please contact the Personal Information Consultation Service.

6. Restrictions on not providing personal information

Whether or not to provide personal information is at the discretion of the customer. However, if you do not agree to provide your personal information, you may not be able to use all or part of our services.

7. Acquisition of Personal Information by Methods Unrecognizable to the Individual

We will not acquire personal information in a manner that is unrecognizable to the person concerned. In the unlikely event that we do acquire personal information in the manner described above, we will notify the individual to that effect and obtain his/her consent before acquiring the information.

8. Others

We may revise the contents of this “Handling of Personal Information” document in order to enhance the protection of your personal information, or in response to changes in laws, national guidelines, or other standards that we must follow.