Handling of personal information

IP Partners, Inc. (hereinafter referred to as “the Company”) recognizes the importance of protecting the personal information of our customers. Details of the Company’s handling of personal information are as follows.

1. Our Approach

In accordance with JISQ15001:2017 (Personal Information Protection Management System Requirements), and under thorough information management training, we will protect personal information by implementing appropriate security measures to prevent leakage, loss, or destruction of personal information held and used. We will acquire personal information by appropriate means within the scope necessary for the performance of our business in accordance with laws and regulations.

In addition, we will comply with laws and ordinances, national guidelines, and other standards regarding the protection of personal information, and will make every effort to protect personal information.
Please also refer to our “Personal Information Protection Policy”.

2. purpose of use of personal information

When acquiring your personal information, we will clarify the purpose for which the information will be used. Personal information shall be used within the scope of the purpose of acquisition and only by authorized persons in accordance with their specific duties, and only to the extent necessary for the performance of their duties. The personal information handled by the Company and the purposes of use are as follows

  • Personal Information
    Purpose of use
  • Information on our service contracts
    Coelabo / Yasuokoshi.com
    Telework.com
    Yakulabo
    Fukugyouworks.com
    Renkon
    Fuji Gallery Shinjuku
    Execution of transcription work
    Prepare deliverables for clients
    Translation services
    Prepare deliverables for clients
    Worker Matching Service
    Perform consulting services
    Provide art proposals and sales services
  • Information on users of our services
    Provision of our services for which you have applied
    Campaign and event information and questionnaire surveys
    To communicate and report on our business
    Sending of newsletters, etc.
    Purchase of products
  • Client information
    Contacting and reporting on our business
    Preparation and submission of various sales documents such as quotations
  • Recruitment applicants
    To contact regarding employment selection and interviews
  • Employees
    To process payroll, labor management, benefits, and various notifications to public agencies
  • Employees of subcontractors
    For communication related to recruitment selection and interviews
    To execute contracts with partner companies
    To communicate and report on our business
  • Sole proprietors
    For communication related to recruitment selection and interviews
    To execute contracts
    To communicate and report on our business
  • Inquiry information
    To reply to and contact you regarding your inquiry

With regard to the handling of personal information held by the client that is viewed and used in connection with the work we have accepted, we will use and appropriately handle such personal information within the scope necessary to achieve the purpose, in accordance with the rules of the client.

3. Provision of Personal Information to Third Parties

We will not provide personal information to third parties without the consent of the person concerned. When providing personal information to a third party, we will always obtain the prior consent of the customer, except in cases where we are ordered to do so by law.

4. outsourcing of personal information

In order to carry out the purposes of use described above, we may entrust personal information to a third party. In the event that personal information is entrusted to a third party, we will select a party that meets sufficient standards for the protection of personal information, implement guidance and management, and handle the information in an appropriate manner.

5. Disclosure and Correction of Personal Information

Requests for disclosure, etc. (notification of purpose of use, inquiry of contents, correction, addition, deletion, or refusal of use or provision) of personal information provided to us will be handled appropriately to a reasonable extent by a contact designated by us. In such cases, we will confirm the identity of the individual and the details of the request with the necessary documents designated by us.

  • (a) Name of business
    IP partners Co., Ltd.
  • (b) Personal Information Protection Manager
    General Manager of Business Management Department
  • (c) Purpose of use of personal information subject to disclosure
    • Information on users of our services
      Provision of our services for which an application has been made
      Communication and reporting related to our business
    • Client information
      Contact and reporting on business transactions
      Communication and reporting related to our business
    • Recruitment applicant information
      Contacting and reporting on recruitment
      As a criterion for employment decisions
    • Employee information
      Operation of general affairs, accounting, and personnel affairs in our company
    • Private Employer Information
      To make hiring decisions and to communicate, report, and execute contracts related to the Company’s business operations
  • (d) Contact for inquiries regarding the handling of personal information
    【Personal Information Consultation Desk】
    Tel: 03-6383-3454 Fax: 03-3375-1744
    E-mail:pmark@ip-partners.jp
    Personal Information Protection Manager General Manager of Business Administration Dept.
  • (e) Authorized personal information protection organization to which the Company belongs
    【Name of authorized personal information protection organization】

    • Name of authorized personal information protection organization
      Japan Institute for Promotion of Digital Economy and Community
    • Name of the authorized personal information protection organization and contact forresolution of complaints
      Personal Information Protection Complaint Consultation Office
    • Address
      Roppongi First Building, 1-9-9 Roppongi, Minato-ku, Tokyo 106-0032, Japan
    • Telephone numberbr>Phone number: 03-5860-7565
      【Please note that the above contact information is not for inquiries regarding our products or services.】
  • (f) Procedures for requesting disclosure, etc.
    • Receipt and method of acceptance
      Requests for disclosure, etc., from the person in question or his/her representative shall be accepted by submitting the “Request Form for Disclosure, etc. of Personal Information” to the contact point by fax or online via e-mail or other means.
      We send the “Personal Information Disclosure Request Form” by e-mail if you contact pmark@ip-partners.jp.
    • Identification
      As a general rule, we will confirm your identity by receiving a copy of the following documents by fax.
      Your driver’s license or passport
      Basic resident registration card with photograph
      Health insurance card
      Original Alien Registration Card (or a photocopy in some unavoidable cases)
    • If you wish to make a request by proxy
      If you wish to make a request by a representative, please contact the office separately.
    • Fee for disclosure, etc.
      A fee (1,000 yen) will be charged for “notification of purpose of use” and “inquiry of contents” in regard to requests for disclosure. For payment methods, please contact the Personal Information Consultation Service.

6. Restrictions on not providing personal information

Whether or not to provide personal information is at the discretion of the customer. However, if you do not agree to provide your personal information, you may not be able to use all or part of our services.

7. Acquisition of Personal Information by Methods Unrecognizable to the Individual

We will not acquire personal information in a manner that is unrecognizable to the person concerned. In the unlikely event that we do acquire personal information in the manner described above, we will notify the individual to that effect and obtain his/her consent before acquiring the information.

8. Others

We may revise the contents of this “Handling of Personal Information” document in order to enhance the protection of your personal information, or in response to changes in laws, national guidelines, or other standards that we must follow.